Interlibrary Loan

How do I request an item?

  • Login or create an account to make a request.  
  • Request database articles by clicking on the “UNTHSC - Find Full Text” button. Select "Request item" if the article is not available.
  • Stop by the service desk to request an item.

How long does it take?

  • Articles and chapters are usually available within 1-4 days. 
  • Books and other physical items can take up to two weeks to arrive.
  • Requests submitted in December may be delayed due to holiday closings.

How much does it cost?

  • Fees for services lists base prices and rush service fees.
  • You may be responsible for copyright permission fees or lender fees. You can approve these charges or cancel the order.
  • Bills are issued monthly. Submit payments in person, by mail, or by phone with a credit card.
  • Interdepartmental charges from the previous month are entered into EIS during the first week of the current month.

Are there items I can't request?

Physical, circulating items available in the library cannot be requested. Search the library catalog to see if an item is available.
Some libraries do not lend the following:

  • Media and audiovisual materials.
  • Textbooks.
  • Recently published or high-use materials.
  • Rare or archival items, such as manuscripts.
  • Dissertations or theses.

How do I submit a rush request?

  • Submit rush requests by 4:00 P.M. Note "rush" on the request form and email
  • There is no added service charge for UNTHSC patrons, but service will be suspended if the rush status is abused. 
  • Additional fees may apply for non-UNTHSC patrons.
  • If you are requesting express mail service, you will need to provide an account number or pay the library for the shipping cost.

How do I return / renew an item?

Pick up and return

  • Articles are posted online in PDF format and an email notification will be sent to you.
  • Pick up books at the service desk.
  • Return items to the service desk, or ship them back to the library.
  • Return items with the paper band intact so they can be checked back in. 

Due Dates

  • Due dates are set by the lending library.


  • Renewals are determined by the lending library.
  • Items cannot be renewed online.
  • Contact us at least three days before the due date to request a renewal.

Late Fees

  • Overdue fines are charged at the rate of $1.00 per day.
  • Damages and lost items are the responsibility of the requestor.

Are there alternatives to Interlibrary Loan?

What about copyright?

Copyright Limits

Copyright guidelines for interlibrary loan limit libraries to five copies "borrowed" per calendar year from any single periodical title. Beyond that, publisher permission is required. However, this applies only to articles published in the past five years. Under Fair Use guidelines a library may copy only one article per issue in response to a request. If your request would cause these limits to be exceeded, the library staff will notify you of the item's availability status and the amount of any royalty fee that will be required to obtain it.

Copyright Notice

The copyright law of the United States (Title 17, United States Code), governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order, if, in its judgment, fulfillment of the order would involve violation of copyright law.